Terms of Use
Last updated: November 5, 2026 · KCF LLC · Newport Beach, California, USA
1. Acceptance of Terms
By accessing or using Meetings Brief (the 'Service'), you agree to be bound by these Terms of Use. Meetings Brief is provided by KCF LLC ('KCF', 'we', 'us', or 'our'), a California limited liability company located in Newport Beach, CA 92660. If you do not agree to these terms, please do not use the Service.
2. Free Service — No Warranties
Meetings Brief is provided free of charge by KCF LLC. The Service is provided 'as is' and 'as available' without warranties of any kind, express or implied. We strive to maintain high availability but cannot guarantee uninterrupted access. Daily and shared-capacity limits apply to online transcription, AI features, meeting briefs and emails. Per-file, duration and session limits may also apply and are shown by the tool. A request may be refused when capacity is unavailable; free use does not mean unlimited online processing.
3. Permitted Use
You may use Meetings Brief for lawful personal, educational, nonprofit, or commercial meeting productivity purposes. You agree not to: use the Service for any illegal purpose; attempt to reverse-engineer, scrape, or abuse the Service; use the Service to store or transmit harmful, abusive, or illegal content; or impersonate any person or entity.
4. Your Content
You retain full ownership of all notes, text, and content you capture using Meetings Brief. By using the Service, you grant KCF a limited, non-exclusive license solely to provide the Service to you (e.g., to process audio you choose to upload or stream for online transcription and to process notes through AI features). We do not claim ownership of your content.
5. Recordings, live meetings and consent
Meetings Brief can transcribe a recording you provide, and live meeting notes can listen to a meeting while it happens, through a browser tab you choose to share or through your microphone. On this device mode performs speech recognition locally. Online recording transcription sends audio to the processor named before upload (Cloudflare Workers AI or Groq), through temporary private upload storage. Where Online live is offered, it sends selected audio in short batches to Groq through temporary private upload storage after the processing choice. The processing notice and Privacy Policy explain the processors and retention. Permission to record or listen does not automatically permit sending a conversation to an online service. You decide what the Service listens to, and it cannot know whether you are allowed to record or transcribe that conversation. Getting any consent that is required is your responsibility. The law differs from place to place: some places require only one person in a conversation to agree, while others, including California, require everyone in it to agree. Your employer's rules may be stricter than the law. Tell the other people at the start that you are transcribing, say so in the invite, and do not use the Service where anyone has objected. You may not use the Service to transcribe a conversation you are not allowed to record or listen to, or a recording you obtained unlawfully.
6. AI output is not verified
Summaries, action items, extracted owners and deadlines are generated by an AI model and can be wrong, including confidently wrong. Attributing a task to the wrong person is a known failure mode. Read AI output before acting on it or sending it to anyone, and do not rely on it as a legal, financial, medical or compliance record. Transcription accuracy likewise depends on audio quality and is never guaranteed.
7. Anonymous workspaces
A workspace is created for you without an account. The notes and meetings you write are kept in the storage of the browser you wrote them in, whether or not you add an email address. Clearing that browser's data deletes them, notes written in a private window are deleted when it closes, and they do not appear on another device. Neither you nor we can restore them from the app. They are not kept on our servers, except the text of a Home-screen note in which action items were found, which is stored with those tasks (see section 6 of the Privacy Policy) but is not shown in the app and cannot be used to restore the note, and a finished brief from live meeting notes, which is held in private storage until the browser confirms it has saved the brief locally, when the server copy is deleted. If that confirmation does not arrive, the server copy becomes eligible for daily cleanup after one day, normally completing within two days; outages or incomplete cleanup can delay removal. Long text-tool results follow the same cleanup schedule (see the Privacy Policy). Adding an email address lets you sign in again, on this or another device, to your Aria conversations, the facts Aria remembers and your pending action items. It does not back up your notes or meetings. Export anything you cannot afford to lose. Online-transcription uploads, temporary service results and job/usage metadata are separate server records with the expiry, acknowledgement and cleanup rules in the Privacy Policy. Cancelling or closing the page does not guarantee that an already-started provider request stopped or that its reserved allowance is returned. Use the saved job to check its outcome rather than submitting duplicate uploads.
8. Intellectual Property
The Meetings Brief application, its design, code, branding, and content (excluding user-submitted content) are owned by KCF LLC and protected by applicable intellectual property laws. The name 'Meetings Brief', 'KCF', and 'Kindness Community Foundation' are protected marks.
9. Limitation of Liability
To the maximum extent permitted by law, KCF shall not be liable for any indirect, incidental, special, or consequential damages arising from your use of the Service. Our total liability to you for any claim shall not exceed USD $0, as the Service is provided free of charge.
10. Changes to the Service
We reserve the right to modify, suspend, or discontinue the Service at any time. We will provide reasonable notice of material changes where possible. Your continued use after changes constitutes acceptance of the updated Terms.
11. Governing Law
These Terms are governed by the laws of the State of California, USA, without regard to its conflict of law provisions. Any disputes shall be subject to the exclusive jurisdiction of the courts of Orange County, California.
12. Contact
Kindness Community Foundation (KCF LLC) · 4110 San Joaquin Plaza, Newport Beach, CA 92660, USA · Phone: +1 949 996 3051 · Email: contact@kindnesscommunityfoundation.com · Website: kindnesscommunityfoundation.com